Thanks and greetings to all authors and participants, all committee chairmen and members, all colleagues and volunteers, all industry supporters and exhibitors.

Nomination of the Most Frequent Participants of ICEMS

  The ICEMS2014 Organizer would like to present an Award of the Most Frequent Participants of ICEMS. All participants and committee members of the ICEMS2014 are invited to nominate the candidates.

  For the nomination, please email the Conference General Chair at J_X_Shen@zju.edu.cn with the candidates’ information as below. Please use “Nomination of the Most Frequent Participants of ICEMS” in the email subject.

  Candidate’s Name,

  Candidate’s Affiliation,

  List of the ICEMS (including the early conferences with other names) that the candidate attended.

  Only participants of the ICEMS2014 are qualified as the candidates.

  Nomination will close on October 15, 2014 at 23:59 (Beijing time).

 

Guidelines for Presentations

Oral Presentation (Lecture Session)

1) Presenting Time

- The typical time slot of an oral presentation is 15 minutes, including 11 minutes talk and 4 minutes discussion.

Session chairs will strictly enforce these time limits.

- Presentation material must be well designed, simple, and readable.

2) Presentation File

- Presenters should prepare the presentation file in MS-Power Point in English (version 2010 or lower).
- If you use fonts other than standard Windows Office 2010 fonts, please bring the font files themselves with the presentation file. However, non-standard fonts are not recommended to use.
- Please bring your Power Point presentation file on a USB memory stick and submit it to the operator of each presentation room at least 15 minutes before the session starts. The operator will load the presentation files to a laptop PC. Note, it is also acceptable to use a PDF file (Adobe Reader V.10 or lower version) instead of a Power Point file, and, fonts should be embedded into the PDF file.
- Each presenter is also asked to submit his/her own short biography to the session chair at least 10 minutes before the session starts.

3) Audio Visual Equipment

- All presenters are required to use the facilities provided by the organizer only. Each session room will be equipped with the following facilities:

A laptop computer running MS-Office Power Point 2010 operated in Windows 7 with a USB drive,
Smart pointer and mouse
Beam projector (RGB Port),
Screen.

- It is strongly discouraged to bring your own laptop computer (especially Apple laptop) unless your presentation requires any special software and/or hardware.

- If you would like to use any other A/V equipment, please inform us no later than October 3, 2014.

 

Poster Presentation (Dialogue Session)

1)    All presenters for poster presentations are responsible for putting up and removing their own poster on the assigned panel, which has the assigned session number, e.g. DS1H2-3.

2)    Each poster header should include the paper title, authors, affiliations, and session number. The poster size should fit within a 0.8m (Width) x 1.2m (Height) space.

3)    The poster text including the paper title should be printed and enlarged, so that it can be read from a distance of at least 2 meters.

4)    At least one author (including a prime presenter) should be present in front of the poster panels and be capable of explaining it. Session chairs have the responsibility of determining whether papers have been well presented.

The materials such as some scissors and tapes will be provided in Poster Session Place.

 

Poster Display and Removal

Poster Set-up Presentation Poster Removal
DS1H Oct.23 (Thu.) 13:45 – 14:00 14:00 – 15:30 15:30 – 15:45
DS2H Oct.23 (Thu.) 15:45 – 16:00 16:00 – 17:30 17:30 – 17:45
DS3H Oct.24 (Fri.) 8:15 – 8:30 8:30 – 10:00 10:00 – 10:15
DS4H Oct.24 (Fri.) 10:15 – 10:30 10:30 – 12:00 12:00 – 12:15
DS5H Oct.24 (Fri.) 13:45 – 14:00 14:00 – 15:30 15:30 – 16:00

* All posters must be removed promptly by the presenter at the end of the session. Posters remaining after the removal time will be removed and disposed by the Secretariat.

Visa

    In general, most visitors will be required to show a Chinese visa when entering China. We strongly advise that participants should arrange for their visas application at least TWO months before their departure for China. It is advised to consult the nearest Chinese diplomatic mission for more information about the visa application.

    We will issue an official invitation letter for Visa application after the registration fee is received. The participants need send the filled registration form of required information of invitation letter for VISA and the scanned passport to icems2014@zju.edu.cn. If the participants come to China with family members, please also provide the corresponding information of the family members. We will generate an official invitation letter to include them after you pay the fee for the accompanying persons. The ICEMS2014 secretariat will deal with the requirement at regular time, and post the invitation letter to the supplied address by express.

    Moreover, participants need provide the following to apply for a BUSINESS visa to participate in the ICEMS2014:

* a completed visa application form

* one recent passport photograph

* current passport which is valid for over 6 months from the date of entry into China.

* return flight tickets

* hotel confirmation letter

Hotel Reservation

http://www.icems2014.com/hotelnow.asp


Transportation

Traffic guide to the Conference Venue, Sheraton Hangzhou Wetland Park Resort and Brook Hotel

1. If you arrive in Hangzhou by air at Hangzhou Xiaoshan International Airport (airport code: HGH), you may

1.1. Take a shuttle bus and then a taxi:

Walk to the waiting room of Airport Express Shuttle Buses which is located at the Gate-14 of arrival hall, buy a ticket at the counter there, and take a shuttle bus to:

1.1.1. The Hangzhou West Station of Long Distance Buses (shuttle fare: RMB 20), then take a taxi to the Conference Venue (distance: 2km; taxi fare: around RMB 13).

Shuttle departure time at the airport: every 1 hour from 08:30 to 20:30, the last at 21:40.

Tel: +86-571-86662539(08:00-23:00), URL: http://www.hzairport.com/bus.aspx.

or, 1.1.2. The Wulin Square of Hangzhou downtown (shuttle fare: RMB 20), then take a taxi to the

Conference Venue (taxi fare: around RMB 35).

Shuttle departure time at the airport: every 15 minutes from 07:30 to 22:00, then, every 30 minutes from 22:00 to 02:00.

Tel: +86-571-86662539(08:00-23:00), URL: http://www.hzairport.com/bus.aspx.

or, 1.1.3. The Huanglong Tourists Center (shuttle fare: RMB 20), then take a taxi to the Conference Venue (taxi fare: around RMB 30).

Shuttle departure time at the airport: every 1 hour from 08:20 to 20:20.

Tel: +86-571-96123(08:00-18:00), URL: http://www.96123.com.

or, 1.2. Directly take a taxi from the airport to the Conference venue:

Distance: 45km, taxi fare: around RMB 170.

2. If you arrive in Hangzhou by train at Hangzhou Railway Station, you may

Take a taxi to the Conference Venue. Taxi fare: about RMB 45.

3. If you arrive in Hangzhou by train at Hangzhou East Railway Station, you may

Take a taxi to the Conference Venue. Taxi fare: about RMB 55.

4. If you arrive in Hangzhou by train at Hangzhou South Railway Station, you may

Take a taxi to the Conference Venue. Taxi fare: about RMB 160.

Please try to AVOID using the Hangzhou South Railway Station, as it is very far away from the Conference venue.

5. If you arrive in Shanghai by air at Shanghai Pudong International Airport (airport code: PVG), you may

5.1. Take a long distance bus to Hangzhou (around 3 hours).

The bus station is located between the two terminals of the Pudong Airport. Bus fare: RMB 100.

Destination in Hangzhou can be Wulin Square or Huanglong Tourists Center (destination changes from time to time). Then take a taxi, partly refer to 1.1.2 or 1.1.3.

URL: http://en.shairport.com/pudongair.html

or, 5.2. Take metro line 2 to Shanghai Hongqiao Railway Station (around 1.5 hours).

Then, refer to 6.

URL: http://service.shmetro.com/en/

6. If you arrive in Shanghai by air at Shanghai Hongqiao International Airport (airport code: SHA), you may

Take metro line 10 or take a taxi to the Hongqiao Railway Station, take a high speed train to Hangzhou Railway Station or Hangzhou East Railway Station (about 1 hour for a high speed train), then refer to 2 or 3.

URL: http://en.shairport.com/hongqiaoair.html

7. If you arrive in Beijing or other major cities in China, you may Take a flight to Hangzhou, then refer to 1;

or, take a train to Hangzhou, then refer to 2, 3 or 4.

8. If you arrive in Hongkong or Macau, you may

transfer to Hangzhou by air. However, if you like to visit Hongkong or Macau, usually you need obtain a special entry permit in advance. Please consult the Chinese Embassy/Consulate close to you for more information.

Tips:

You may print the image below, which contains some useful translations between English and Chinese, and keep it with you when you enter China.